Sharing Data to department of Term Staff member

If requested in the Term document, the data in the IT Repo folder will need to be shared to that user. Follow these states

1. Open a Web browser and type itrepository into the address bar, you might need to click advanced to continue through a security warning, the users you are sending this to may also need to do this if they ask.

2. Sign into the ITRepository with AD credentials

   Open

   

1. Open up the File Station

Open

1. Locate Folder for Term user and right click and choose Share from drop down menu

1. Choose Validity Period from Window

1. Click Set up Stop Time Box and then choose a date 3 months out (click month arrow 3 times) and then click Save. This will allow the documents to remain available for access for 3 months to the user you are sharing them with. This can be extended if need be.

1. In Share Window click the Enable Secure Sharing box and in the Share with DSM users type in CBU\”Shared user AD account” (e.g. CBU\srichter)

1. Highlight and Copy the Shared Link then click Save

1. Email link to user that you are sharing the information with. Feel free to use the follow template

“User” computer and Z-Drive files have been backed up and you can access them at the following link.

“Shared Link”

This link is good for 3 months and will only work on campus. You will need to sign in using your CBU credentials. Once signed in, you can browse the files and download to your computer as needed. Please let me know if you have any questions.

                                               Sincerely and Respectfully,

10. Once link has been shared, Update ticket and close. If User has login issues with the ITrepository link they just need to go to advanced options and allow their browser to access the “unsecure” link. If they need more than 3 months you can Repeat the steps to create a link with more time, usually 3 months is more than enough time.